Skip to main content

A Global PMO Work Model

Today’s globality can help bring many advantages to an organization and, thanks to the Internet, it’s easy to design, implement a work model for managing projects globally.
Many companies have activities all over the world and need to maintain a company wide standardisation and  an overall co-ordination through the process of monitoring, controlling and reporting all activities. This is important in order to maximize results (profits), minimize risks, optimize use of resources and make improvements in communication.

The above diagram is proposing an integrated global framework model that can provide on-going feedback for alignment and adjusting changes through a structured and distributed effort system.

The framework is simply governed by a on-going "process-improvement-process" management system and serves as the point of reference for all project/engagement management activities. It contains things such as how to set up a project/engagement, project approval processes, planning and estimation techniques, management methodology (structuring and managing projects throughout its life cycle, set of formal deliverables that should be produced, common terminology, etc.), risk management process, issues management process, etc. 

The process-improvement-process management system manages the whole framework in a continuous way, by elaborating feedbacks from the global team and producing output to continuously improve processes, communication and performance and, moreover, assuring alignment within the framework.

Cultural impact in an international context 

Although cultural differences should not constitute a problem there might be some differences in people's approach, but  this can be overcome by experience, understanding and flexibility.

Popular posts from this blog

The differences between Project, Operation and Program

We said that a project is defined as a temporary endeavor that consumes resources, incurs cost and produce deliverables over a finite period of time to achieve a specific goal. They come in all shapes and sizes and can vary in length or complexity.

Operation type activities are similar to project activities in that they too produce deliverables, consume resources and incur cost. However they are on-going or repetitive in nature, hence they are not project activities or tasks. Some examples of operation activities are weekly maintenance of databases, paying invoices or help desk operations activities.

Programs are much larger than projects. They are made up of many projects and on going activities such as operation type activities and are similar to projects as they consume resources, incur cost and produce deliverables. However programs are more complex and include repetitive operation type activities such as maintenance work, facility administration etc, and are funded typically on a…

Forecasting Project Costs using Variance Analysis

One way to report on cost control and forecasting during project execution is to use the Variance Analysis method, that is, explaining the difference (or variance) between actual costs and the budgeted costs with numbers and make new estimates for completing the work. Please consult this link Earned Value Management for related literature and references.
For the purpose of making these calculations, I will use an hypothetical project example (but it could also be a task or phase). "A company has contracted a service provider to deliver a project in 10 working days (80 hours) for the estimated cost of $10,000 and a work effort of 200 hours. The contract is Time and Material, this means that the company pays the provider for the number of hours actually required to perform the service. So, the provider has no incentive to minimize the number of hours expended on the service. The less efficient the provider is, the more money it makes!"
Summary of Time and Material Contract (re…

Using PERT for estimating tasks

A simple way for estimating tasks is to use the PERT (Program Evaluation review technique) weighted average method. This method uses a weighted average duration estimate to calculate task duration, it gives the opportunity to take into account information based on different types of estimates values (such as poorly defined areas, probabilistics, and ranges for the schedule). This method is based on the Beta distribution model because it can model events which are constrained to take place within an interval defined by a minimum and maximum value. (For this reason, the Beta distribution is used extensively in PERT, CPM and other project planning/control systems to describe the time to completion of a task).

The term weighted average means that the equation uses weighted factors to calculate the expected task duration.
The equation and process modelling a task for PERT is the following:  E=(O+4M+P)/6 (equation)  E= Expected Value  O= Optimistic Value (this is equivalent to a minimum val…